Recruiters are always seeking ways to increase their productivity. They’re overwhelmed, with so many applicants for each job ad, that any bump in work ethic can help make the difference between an exhausting weekend and a relaxed one.
You’re sifting through prospects on social media and job boards, but you’re always formulating a job description you’ll need to write for a future role. It doesn’t stop there, though. For onboarding new employees, you must review resumes, schedule interviews, and complete their documentation. And all of this is expected to be done in one day!
Let’s be honest — being a recruiter isn’t easy. Recruiters have a lot on their plates, from recruiting candidates and establishing application sources to analyzing applicants and scheduling interviews with internal stakeholders.
How can you stay productive and on top of your work when there’s so much going on?
8 Productivity Hacks for Effective Recruiting
If you’re having trouble getting through your to-do lists and wondering where the days went, here are a few productivity tricks to help you manage your time better and become a more productive recruiter.
1. Automate Daily Tasks
Do you find that the majority of your day is spent on routine tasks, leaving you with little time for the things that matter? You’re not the only one who feels this way. This is where you should switch to automation.
Automation technology is revolutionizing businesses across industries, and the recruitment market is no exception. It not only saves you time by allowing you to focus on more important responsibilities, but it also results in better hires and streamlines the candidate experience.
2. Pause Your Inbox
Email is critical to your job as a recruiter. Most of your applicants will contact you by email, and you must keep up with what’s going on at your workplace. However, reading too many emails can be detrimental.
A simple method to reduce your email time without going cold turkey is to utilize some smart app like Inbox Stop to pause your inbox. This keeps emails from crowding your inbox for a set period. You can then focus on more important tasks without being distracted by incoming messages.
3. Exercise in the Morning
A little exercise is perfect for a quick morning pick-me-up that you can put into practice the next morning.
Getting some exercise early in the morning is not only good for your body, but it also helps you sleep better at night. This leads to a more productive day. Plus, working out in the morning is the quickest method to form a habit. So, you won’t have to push yourself to do it after a while.
4. Build Recruitment Checklists
By allowing you to track your ongoing and upcoming duties, using a basic recruitment checklist can help you accelerate your recruitment efforts.
Try to make a thorough checklist that is broken down into the many steps of the procedure:
- Obtaining internal permissions for job vacancies
- Job description creation
- Job descriptions are posted on social media, job boards, websites, and other places
- Making a shortlist of candidates
- Organizing interviews
- Making proposals
A recruitment checklist should be your go-to document regardless of the role or department you’re looking for. You won’t have to start from the beginning with each recruitment drive after you’ve figured this out.
5. Make the Most of Your Existing Talent Pool
You’re wasting your time if you’re constantly seeking fresh applicants whenever a new requirement arises. Maintaining and leveraging an existing talent pool is a more efficient method to hire.
The goal is to keep a database of eligible candidates and contact them when a relevant position becomes available. You won’t need to depend on outside help as your database grows stronger.
6. Avoid Multitasking
Everyone believes they can accomplish two tasks at the same time and get the benefits. Multitasking, it turns out, is bad for your brain, makes you less attentive, and may even ruin your job in the long term. It hasn’t proven to be effective, and it may be slowing you down.
If you want to get more work done when it counts, concentrate on one task at a time. You’ll finish it faster. Recruiters are particularly susceptible to this. Although it has been demonstrated time and time again that it does not work, except for 2% of the population.
7. Prioritize Your Workload
With job orders pouring in from everywhere, it can be difficult to know where to start and how to approach them. Prioritizing your workload is the first step. Make a list of all job orders. Then determine the best start date, the role’s impact on the company, and if it’s an easy-to-fill or difficult-to-fill position.
Don’t rush the hiring process. You can wind up hiring the wrong person, which will cost the organization more money. So, prioritize your tasks, keep all stakeholders informed, and stick to a well-organized approach.
8. Embrace the Pomodoro Technique
The Pomodoro Technique is a time management trick that encourages people to work with rather than against the clock. You divide your workday into 25-minute pieces with five-minute intervals using this strategy. Pomodoros are the name for these intervals. You take a lengthier break of about 15 to 20 minutes after roughly four pomodoros.
The strategy works by instilling a sense of urgency through the use of a timer. The forced breaks also serve to alleviate the frazzled, burnt-out sensation that most of us experience at the end of the day.
Conclusion
You’ll be in a better place to make time for critical activities like monitoring your recruitment plans, promoting employee engagement, creating connections, and identifying new sources for attracting applicants if you use these productivity tricks.
Not just that, but this will also enhance the employee experience, leading to better personnel and improved overall success in business.